Fort Atkinson Regular City Council Meeting
July 5, 2023
Mayor Paul Herold called the regular meeting of the Fort Atkinson City Council to order at 6:00 P.M. on July 5, 2023, at the Fort Atkinson community Center. Present: Leuenberger, Glass, P. Schmitt, K. Schmitt, Schroeder. Also present: Paul Herold, Michele Elsbernd, Tom Madden, Ron Franzen and Ashley Christiansen (for a portion of the meeting)
Motion by Glass, second by Schroeder to approve the consent items(minutes of June 7, 2023, clerk/treasurer reports and claims for June) All aye, carried.
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| Tom Madden, engineer for the lagoon and well project was present and presented change order # 2 for Shawver Well requesting a contract extension until July 21, 2023. Motion by K. Schmitt, second by Glass to approve. All aye, carried. He presented Contract change Order # 2 for Blazek Corp. in the amount of $ 2460.00, this represents upgrade in size of electrical components due to larger hp well pump. Motion by Glass, second by Schroeder to approve. All aye, carried. PPE# 5 for Blazek Corp. in the amount of $ 71,822.01 was presented. Motion by P. Schmitt, second by Leuenberger to approve. All aye, carried. The city requested Alliant look again at their estimate to install 3phase service to the new well site. The previous estimate was all underground and the new estimate for $ 25,918.52 is overhead. The city will be responsible for tree removal. The clerk will check with Alliant to determine the start date of construction. PPE#10 to JB Holland in the amount of $ 527,674.51 was presented for approval. Madden stated this would almost complete the project except for the retainage. Motion by K. Schmitt, second by Schroeder to approve. All aye, carried.
The additional loan will no longer be needed due to the reduction in construction costs from Alliant so the council did not set a date for a public hearing . Ron Franzen, representing the Calmar Fire Department was present inquiring about the generator at the FD, cost of insurance for the FD, and requesting to park the tanker at the lagoon building. Ashley Christiansen with Upper Explorerland was present for the public hearing on the status of funded activities for the City of Fort Atkinson Water Supply Improvement Project. Paul Herold opened the hearing at 7:00 P.M.
CITIZEN PARTICIPATION REQUIREMENTS To comply with the participation requirements of Section 508 of the Housing and Community Development Act of 1987, local government applicants and recipients must do the following:
1) Conduct at least one public hearing on the status of funded activities. The hearing on the status of funded activities must include a review of:
(a) a general description of accomplishments to date: As of June 30, 2023, the well has been drilled and test pumped. The site water main has been installed, and the well house has been constructed. (b) a summary of expenditures to date: The latest pay estimate is current through June 30, 2023, and indicates that CDBG reimbursable construction expenditures are at $130,627 in terms of work completed and engineering/administrative expenditures are at $6,004. The total CDBG construction/engineering expenditures requested-to-date are at 44%. Local match expenditures since June 30, 2023 have been $189,852.
(c) a general description of remaining work: Remaining work includes installing the well pump and installing the electrical/mechanical portions of the well building.
(d) a general description of changes made to the project budget, performance targets, activity schedules, project scope, location, objectives or beneficiaries: Several change orders have been issued, including: 1. A $25,000 change order to deal with unanticipated geological issues while constructing the well; 2. A deduction to change the well building type due to the unavailability of the prefabricated building that was originally part of the project; 3. A time extension with no cost change for the well driller due to the delays associated with the geological issues noted above; 4. And an approximately $2,500 change order because the water level in the well came in lower than anticipated, requiring a bigger pump and some electrical upgrades.
For more information on this project, feel free to contact Ashley Christensen, Upper Explorerland Regional Planning Commission, 563-419-6112. The public hearing was closed at 7:04 P.M.
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| Greg Barta discussed dust control within the city. All council members agreed that the city would no longer provide dust control. Sale of bulk water and water rates were discussed.
Motion by Glass, second by P. Schmitt to approve the building permits for Donald Krivachek & Eric Phillips, All aye, carried. Mayor Herold reported he and Paul Schmitt visited Dave Nienhaus regarding the east portion of Oak Street. All council members agreed to proceed as originally stated in the letter sent to Nienhaus. Water rates will be placed on the agenda for August. Motion by Leuenberger, second by Schroeder to adjourn. Meeting adjourned at 7:19 P.M. ATTEST: ________________________________ _____________________________________
Michele Elsbernd, City Clerk Paul Herold, Mayor
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