Council Minutes July 5, 2023

Fort Atkinson Regular City Council Meeting

July 5, 2023

Mayor Paul Herold called the regular meeting of the Fort Atkinson City Council to order at 6:00 P.M. on July 5, 2023, at the Fort Atkinson community Center.  Present: Leuenberger, Glass, P. Schmitt, K. Schmitt, Schroeder.  Also present: Paul Herold, Michele Elsbernd, Tom Madden, Ron Franzen and Ashley Christiansen (for a portion of the meeting)

Motion by Glass, second by Schroeder to approve the consent items(minutes of June 7, 2023, clerk/treasurer reports and claims for June) All aye, carried.

 

Claims June 2023
Acentek,phone 290.82
Albertson Concrete 2040.00
Alliant ,elec 1927.12
Anderson Law,serv 24.00
Baker & Taylor,book 312.12
Bank Iowa,has 200.00
Blazek Corp, ppe#4 54729.79
Bruening Rock, hydr 87.38
Citizens Svgs, rent 17.00
Citizens Svgs, taxes 1927.04
CJ’s Trophies, plaque 6.00
Decorah Tech, serv 225.00
Driftless Media, sub 27.00
Einck’s Serv, tow 70.00
Forbin, 365 fee 100.00
Franzen Sales, supp 100.29
Hamman Lib, book 5.00
Hawkeye San, garb 2813.28
Hawkins, chemical 450.87
Helping Serv, fund 200.00
Hoopla, books 66.98
Hubers Store, supp 338.19
Icap, ins 20163.00
Imwca, work comp 3949.00
Iowa Finance, loan 38600.00
Iowa Finance, well 17669.01
Iowa Finance, loan 97980.67
Iowa League, dues 376.00
Iowa One Call, locat 191.70
Ipers, pension 1430.28
J.D. Financial, supp 160.37
Keystone Lab, test 15.50
Laura Thomas, reim 10.43
Lee’s Repair, skidloa 368.00
Marv Smith,supp 336.97
Mediacom, internet 231.56
Mid-American Pub, 28.71
Neicac, funding 312.00
Lee Fischer, trees, 2734.50
Post Office, postage 474.00
Riley’s, toner 106.95
SHE, eng serv 7182.32
Shawver Well, #2 112334.17
Total Tree, stump re 150.00
Treas St. taxes 707.05
Turkey River, fund 250.00
US Cell, phone 36.22
Upper Explorerland , a 1523.10
Utility Equip, supp 809.43
Visa, supp 896.55
Visu-Sewer, clean ls 1137.50
Wellmark, ins 655.46
Winn Dev, funding 500.00
Payroll 7045.95
Total 384324.28
Claims by fund
General 36418.17
 Museum 6.00
Road Use 1573.33
Benefits 855.46
Debt Serv 38600.00
Water 26345.08
Well 170481.13
Sewer 104756.86
 Lagoon 5288.25
Total 384324.28
Revenue by fund
General 4297.12
Road Use 4250.70
Benefits 79.40
Emergency 12.13
Lost 4548.52
Debt Serv 251.12
Water 6802.99
Well 164403.42
Sewer 14741.11
Lagoon 52085.39
Total 251471.90

 

Tom Madden, engineer for the lagoon and well project was present and presented change order # 2 for Shawver Well requesting a contract extension until July 21, 2023.  Motion by K. Schmitt, second by Glass to approve.  All aye, carried.   He presented Contract change Order # 2 for Blazek Corp. in the amount of $ 2460.00, this represents upgrade in size of electrical components due to larger hp well pump.  Motion by Glass, second by Schroeder to approve. All aye, carried.  PPE# 5 for Blazek Corp. in the amount of $ 71,822.01 was presented. Motion by P. Schmitt, second by Leuenberger to approve.  All aye, carried.  The city requested Alliant look again at their estimate to install 3phase service to the new well site.  The previous estimate was all underground and the new estimate for $ 25,918.52 is overhead.  The city will be responsible for tree removal.  The clerk will check with Alliant to determine the start date of construction.  PPE#10 to JB Holland in the amount of $ 527,674.51 was presented for approval.  Madden stated this would almost complete the project except for the retainage. Motion by K. Schmitt, second by Schroeder to approve.  All aye, carried.

The additional loan will no longer be needed due to the reduction in construction costs from Alliant so the council did not set a date for a public hearing .

Ron Franzen, representing the Calmar Fire Department was present inquiring about the generator at the FD, cost of insurance for the FD, and requesting to park the tanker at the lagoon building.

Ashley Christiansen with Upper Explorerland was present for the public hearing on the status of funded activities for the City of Fort Atkinson Water Supply Improvement Project.  Paul Herold opened the hearing at 7:00 P.M.

 

CITIZEN PARTICIPATION REQUIREMENTS

To comply with the participation requirements of Section 508 of the Housing and Community Development Act of 1987, local government applicants and recipients must do the following:

 

1) Conduct at least one public hearing on the status of funded activities. The hearing on the status of funded activities must include a review of:

 

(a) a general description of accomplishments to date:

As of June 30, 2023, the well has been drilled and test pumped. The site water main has been installed, and the well house has been constructed.

(b) a summary of expenditures to date:

The latest pay estimate is current through June 30, 2023, and indicates that CDBG reimbursable construction expenditures are at $130,627 in terms of work completed and engineering/administrative expenditures are at $6,004. The total CDBG construction/engineering expenditures requested-to-date are at 44%. Local match expenditures since June 30, 2023 have been $189,852.

 

(c) a general description of remaining work:

Remaining work includes installing the well pump and installing the electrical/mechanical portions of the well building.

 

(d) a general description of changes made to the project budget, performance targets, activity schedules, project scope, location, objectives or beneficiaries:

Several change orders have been issued, including:

1.     A $25,000 change order to deal with unanticipated geological issues while constructing the well;

2.     A deduction to change the well building type due to the unavailability of the prefabricated building that was originally part of the project;

3.     A time extension with no cost change for the well driller due to the delays associated with the geological issues noted above;

4.     And an approximately $2,500 change order because the water level in the well came in lower than anticipated, requiring a bigger pump and some electrical upgrades.

 

For more information on this project, feel free to contact Ashley Christensen, Upper Explorerland Regional Planning Commission, 563-419-6112.

The public hearing was closed at 7:04 P.M.

 

Greg Barta discussed dust control within the city.  All council members agreed that the city would no longer provide dust control.  Sale of bulk water and water rates were discussed.

Motion by Glass, second by P. Schmitt to approve the building permits for Donald Krivachek & Eric Phillips, All aye, carried.

Mayor Herold reported he and Paul Schmitt visited Dave Nienhaus regarding the east portion of Oak Street.  All council members agreed to proceed as originally stated in the letter sent to Nienhaus.

Water rates will be placed on the agenda for August.

Motion by Leuenberger, second by Schroeder to adjourn.  Meeting adjourned at 7:19 P.M.

ATTEST: ________________________________                        _____________________________________

 

Michele Elsbernd, City Clerk                                              Paul Herold, Mayor